Jan 20, 2019

Administrative Assistant MRC Pathology Node


  • University of Glasgow
  • Glasgow, Glasgow, Glasgow City, UK

Job Description

To provide efficient and effective secretarial and administrative support for the Glasgow Molecular Pathology Node.

Main Duties and Responsibilities

1. Organise the Node Management Board and the Industry Scientific Advisory Board, providing secretarial support for both and clerking the ISAB. Responsibility for the distribution of agendas, minutes and other related papers, ensuring that all follow up actions are completed

2. Responsible for supporting and coordinating teaching for Node related PGR and PGT programmes at Queen Elizabeth University Hospital. In particular, to coordinate resource and academic and clinical staff for the programmes across University and NHS employees, and to liaise with the College PGT Administrative Hub.

3. Provide professional, comprehensive and administrative support to the Node staff. This will include dealing with confidential and sensitive material concerning members of staff and students.

4. To act as the first point of contact for enquiries from students and staff at all levels in relation to established processes and procedures. Responsible for resolving issues and queries independently ensuring that recommended actions are within procedural guidelines.

5. Responsible for implementing appropriate systems and procedures to support the objectives and smooth running of the Node.

6. To provide support to PI's in relation to processing of grant applications in liaison with Institute Research Coordinators to ensure that awards are being managed in line with the funders' terms and conditions.

7. To assist the Node Project Manager in dealing with HR, finance and purchasing issues. This will include use of University wide systems, e.g. Core, Agresso, My Campus, PIP etc

8. To create, maintain and interrogate databases, providing reports, as required.

9. Maintain an efficient filing system, both paper and electronic. Manage the retention and destruction of records in line with University procedures ensuring that confidentiality is maintained at all times.

10. Provide general administrative support to the Node including reception duties, diary management and meeting arrangements. Responsibilities may include organising venues, travel arrangements and hospitality, as required.

11. Promote and comply with Health & Safety policies and procedures

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications
Essential:
A1 Scottish Credit and Qualification Framework Level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent and experience of personal development in a similar role

OR

A2 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.
A3 Good knowledge of business administration in an academic/research environment.

Desirable:
B1 ECDL or equivalent
B2 A general knowledge of the University's structure, policies and procedures.
B3 An awareness of issues in the HE sector and research environment.

Skills
Essential:
C1 Excellent IT knowledge, including up to date application of administrative packages and Microsoft Office software
C2 Ability to prioritise workload and to work to deadlines.
C3 Excellent interpersonal and communication skills to deal with research staff and the wider academic community
C4 Ability to analyse and resolve prob


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